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UiPath:
Transforming Digital Asset Management
Usay:
The Challenge
UiPath, a leader in automation solutions, faced growing frustrations with its existing Digital Asset Management (DAM) system. Over time, the platform no longer aligned with the company's dynamic needs, resulting in several critical challenges:
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Outdated Tools: The system was no longer fit for purpose, requiring inefficient workarounds to accommodate UiPath's evolving brand identity.
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Workflow Bottlenecks: Asset creation, approval processes, and reporting were slow and prone to delays, affecting campaign timelines.
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Low Adoption: The system’s limited usability and inadequate onboarding resulted in poor engagement across internal teams.
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Agency Dependence: Routine production tasks were heavily reliant on external agencies, leading to increased costs and a shift in focus away from strategic priorities.
To overcome these challenges, UiPath sought a modern DAM solution to streamline operations, reduce external dependencies, and empower creative teams to deliver high-quality, on-brand assets more efficiently.
Usaylect partnered with UiPath to lead a structured, transparent, and data-driven vendor selection process, carefully tailored to their unique business goals. The approach followed a three-phase structure:
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Usay: Discovery and Requirements Gathering
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Facilitated workshops to identify key pain points and define clear objectives.
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Developed a comprehensive Request for Information (RFI) outlining essential requirements such as asset storage, workflow automation, AI capabilities, and reporting functionality.
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WeResearch: Vendor Shortlisting and Evaluation
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Leveraged Usaylect’s market expertise to identify and evaluate potential vendors that aligned with UiPath’s needs.
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Conducted advanced analysis to compare platform features, scalability, and long-term value for each vendor.
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Uselect: Vendor Review and Selection
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Developed a bespoke scoring and ranking process to ensure an objective, data-driven vendor selection.
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Coordinated live demonstrations to assess each platform's alignment with UiPath’s specific requirements.
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WeResearch:
Our Approach
Uselect:
The Solution
Through Usaylect’s rigorous evaluation process, UiPath confidently selected a modern DAM platform capable of addressing its key challenges. The chosen solution provided the following benefits:
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Streamlined Workflows: Faster asset creation and approvals, resulting in enhanced operational efficiency and brand consistency.
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Advanced AI Tools: Automation of repetitive tasks such as tagging and asset categorisation, allowing teams to focus on creative output.
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Actionable Insights: Real-time reporting tools to support data-driven decision-making and track ROI more effectively.
The Results
With Usaylect’s support, UiPath successfully implemented a modern, user-friendly DAM system
that significantly improved its operational capabilities.
Key outcomes included:
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A clear and confident vendor selection process: Reduced risk and ensured alignment with UiPath's long-term strategy.
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An optimised, scalable solution: Future-proofed workflows to support the company’s
ongoing growth. -
Renewed creative focus: Reduced reliance on external agencies, allowing internal teams to prioritise innovation and high-impact projects.